ACM FAccT Conference

ACM FAT* 2020 Financial Support

Important dates
First round deadline (*)
October 8th 15th
First round notification
October 18th 25th
Second round deadline (**)
November 19ta 21th
Second round notification
November 26th 29th
Third round deadline (**)
January 14th, 2020
Third round notification
January 16th, 2020

(*) Open for tutorials and CRAFT session organizers only.
(**) Open to all attendees.

Registration fee waivers and travel grants

Those who lack the means to pay for registration or who cannot afford to travel to attend the conference may apply for financial support, which consists of (1) a registration fee waiver and/or (2) a travel grant of a maximum of €1500.

Travel grants will be extremely limited and only offered to those in the most financially precarious positions. Please only apply for a travel grant if there is no other way for you to attend the conference. Applicants must declare explicitly they will not be able to attend without financial support from some source external to their own institute. Please try to get funding from other sources whenever possible, and apply for the minimum amount that you would require to come to the conference (considering travel, hotel, and subsistence costs).

Travel grants are offered in two modalities, of which you can choose one. In modality A. Expense reimbursement paid after the conference, you will be provided a link to an ACM page for uploading your receipts for flight, hotel, ground transportation, meals, and you will be reimbursed for eligible expenses. In modality B. Lump sum paid after the conference, you will be provided a link to an ACM page for indicating your mailing address, permanent address, and national tax ID number; you will be transferred the requested amount and this will be considered as taxable income that you will need to report to your national tax authority. If you are unsure, we recommend modality A.

Applicants for financial support must justify their need in their application. Among applicants who justify their need for support, priority will be given to those actively contributing to the conference, such as those offering a tutorial, organizing a CRAFT session, presenting a paper, or participating in the Doctoral Colloquium.

Applications for financial support will proceed in rounds.

First round

For the first round, only co-organizers of accepted tutorials or CRAFT proposals who need a travel grant to attend the conference will be eligible. At most one full (maximum €1500) travel grant per tutorial or CRAFT session will be granted, so co-organizers must coordinate among them before applying; two co-organizers may apply, but then each must apply, at most, for half of a travel grant (maximum €750).

Required application materials:

  • Acceptance e-mail from tutorials/CRAFT chairs (proposal ID)
  • Justification of the need for financial support
  • Estimated cost of trip and requested amount divided in four groups (plane ticket, bus/train ticket, hotel, meals)
  • Declaration that the applicant will not be able to attend without financial support from some source external to their own institution

Possible outcomes:

  1. No support
  2. Deferred decision until second round
  3. Registration fee waiver
  4. Travel grant
  5. Registration fee waiver and travel grant

The first round will close on Tuesday, October 15th, 2019, and notifications will be sent on Tuesday, October 22nd, 2019.

Second round

For the second round, any attendee who needs a travel grant to attend the conference will be eligible.

Required application materials:

  • In case of active participation at the conference:
    • Acceptance e-mail from tutorials/CRAFT chairs (proposal ID)-or-
    • Acceptance e-mail from program chairs (paper ID)-or-
    • Acceptance e-mail from doctoral colloquium chairs -or-
    • Application as a student volunteer (fee waiver only)
  • Otherwise, statement of interest in attending the conference
  • Letter from advisor if enrolled in a graduate studies program, such as a master or doctorate
  • Justification of the need for financial support
  • Estimated cost of trip and requested amount divided in four groups (plane ticket, bus/train ticket, hotel, meals)
  • Declaration that the applicant will not be able to attend without financial support from some source external to their own institution

Possible outcomes:

  1. No support
  2. Deferred decision: waiting list
  3. Registration fee waiver
  4. Travel grant
  5. Registration fee waiver and travel grant

The second round will close on Tuesday, November 19th Thursday, November 21th, 2019, and notifications will be sent on Tuesday, November 26th Friday, November 29th, 2019.

Third round

A third and final round of financial support has opened, and is available to any attendee who requires a travel grant. Priority will be given to attendees who cannot attend the conference without financial support, who are self-funding their attendance, or who are funding their attendance from a limited amount of institutional funds. Participants who already paid their registration fee can also apply for a fee waiver, which will be processed as a reimbursement.

The third round opened on January 8th, 2020, and will close on January 14th, 2020.

Information for grantees

After receiving a travel grant, grantees will have to provide proof by e-mail to registration@fatconference.org that they will attend the conference by Friday, December 20th, 2019. This can be a flight/hotel reservation, a visa appointment or a visa, or similar materials. Not providing this proof will void the grant.

The travel grant cannot be advanced but is instead paid as a reimbursement or a lump sum after the conference takes place, as per ACM rules. Forms, instructions, and a contact e-mail address at ACM will be provided to all grantees.

Financial Support Chair

Please contact registration@fatconference.org for any questions.

The financial support chair will work closely with the Diversity and Inclusion Chair, Aniko Hannak, from the Complexity Science Hub Vienna and Vienna University of Economics and Business