ACM FAccT Conference

ACM FAccT 2022 Instructions for Authors

Background

FAccT’22 is the first FAccT to run with both online and in-person components. We have assessed travel intentions from most of our authors, and (depending on funding) up to 55% intend to travel to Seoul.

As of May 9, about 65% of registrations include in-person attendance.

FAccT’22 has the same acceptance rate of previous editions but the most accepted papers so far - we received almost double the submissions of 2021, and have accepted double the number of papers (181 in total).

With these considerations in mind, the Organizing Committee has decided on the following format:

  1. All papers will be represented by a virtual ‘booth’ on the Hopin virtual conference platform (www.hopin.com). This booth will collect all resources (pre-recorded videos, poster, the paper itself) associated with the paper to be accessed asynchronously by all registered members of the conference, who can leave questions and comments. Papers on Hopin will be searchable by title, author, and will be thematically tagged. Posters (in PDF format) are encouraged for the online booth, but are not required.
  2. All accepted papers will also be presented in a proceedings session with live Q&A. Each paper will be allocated to *one* proceedings session during the conference, either as part of the in-person program in Seoul, *OR* as part of the online program. We now expect each proceedings session to last approximately an hour, and to include three papers plus 15 minutes of Q&A.
  3. Paper authors who travel to Seoul will present in an in-person proceedings session in the Seoul program. If no paper authors travel to Seoul, that paper will be presented in a proceedings session in the online program. If you want to present the paper remotely, you must be part of the online program.
  4. In-person presentations must be live. Online presentations may be either live or pre-recorded. Q&A will be live in both cases.
  5. We are exploring the possibility of streaming in-person sessions, but at present it is prohibitively expensive. Keynotes and one conference track will be professionally streamed; other tracks will be streamed using basic equipment (OWLPro etc).
  6. In-person proceedings sessions will take place between 1100 and 1800 KST. Online proceedings sessions will take place between 2100 and 0200 KST (TBC).

Videos

For each paper, authors must upload *two* pre-recorded video presentations. One should be 3-4 minutes long. The other should be 12-15 minutes long. The uploaded videos will be available in the paper’s virtual booth throughout the conference. Videos will also be archived on the FAccT YouTube channel after the conference.

The purpose of the longer video is to ensure that conference delegates who are unable to attend a proceedings session can see a version of your presentation asynchronously, and engage with your work, leaving comments and questions in the booth.

The purpose of the shorter video is to increase engagement in your work. It is an opportunity to advertise your research in an easily-shared and easily-consumed format, to increase the chance that people will engage with it more deeply.

Requirements

Your video must have *embedded* captions (see next section).

The video should be in .mp4 format.

You should rename your videos as YOUR_PAPERID-SHORT.mp4 and YOUR_PAPERID-LONG.mp4, for example 1234-SHORT.mp4 and 1234-LONG.mp4

Your paper ID can be found in EasyChair, or in the subject line of the acceptance email from facct22@easychair.org (sent in early April).

There are no further requirements.

Captions

Please ensure your videos have *embedded* captions.

Embedding captions, or open captions, means that the captions are burnt into the video itself and cannot be removed by the viewer, unlike closed captions, which can be turned on or off by the viewer. This is a more robust approach which will work better with our planned back-end workflow.

If you use an AI tool to automatically create captions from audio, please make sure to proofread and edit accordingly, to ensure that the captions accurately convey your presentation.

A variety of programs are available to embed captions into your videos. There are lots of free options available, here are just a few suggestions:

Accessibility Recommendations

Please try to make your presentation accessible for all.

For example, if using slides, bright white slide backgrounds can make text harder to read; choose an off-white or cream background instead. Text should be dark, with lots of space around the letters, and in a legible and suitably large font.

Please also consider the following:

  • Arrange slides correctly
  • Improve image accessibility
  • Use accessible colors and styles
  • Design slides taking into account people with Dyslexia (see e.g. this guide)

You can read more on any of the above points here.

Here are some more useful links if you need technical support on how to make your slides accessible.

Further Tips and Recommendations

We recommend using 16:9 Aspect Ratio, and minimum 1080p resolution.

Authors can use their preferred tools to record videos. The following are suggestions only:

  • Free Zoom accounts enable presentations to be recorded
  • Prezi Video also has a free account option, which enables recording of (watermarked) picture-in-picture presentations
  • If you want to use other tools, there are guidelines suggested in recent conferences, for instance see the EMNLP’21 guidelines

Deadline and Uploading

The deadline for uploading videos will be on 27th May (Friday) AOE.

Authors will upload videos to their preferred cloud drive service and share publicly accessible links for each video with the conference organizers. Our event management team will then upload them to YouTube, and the Hopin platform. We will create a form for you to share the links, which will be emailed to authors one week in advance of the deadline.The form for uploading your video is here

Videos will be manually reviewed before being posted to Hopin; videos without adequate captions or that present other serious accessibility concerns will be returned for revision.

Further Questions?

Thanks for contributing to FAccT 22! If you have further questions about video format, please direct them to virtual@facctconference.org. For accessibility related concerns, contact inclusion@facctconference.org. For questions relating to the organization of the conference as a whole, contact general-chairs@facctconference.org. For questions regarding registration, contact acm.facct2022@gmail.com.